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Tips To Organise The Perfect Birthday Party

Tips To Organise The Perfect Birthday Party

Hosting a birthday party can be difficult. If you’ve never been a host before, you may feel completely lost. Whether it is your birthday or you’re planning to surprise someone else, it’s best to keep some essential tips in mind in order to ease your task. Take a look at the following pieces of advice if you’re looking for a starting point or want to make sure you don't forget anything.

Pick the venue

Choosing the appropriate location to hold your party is the first step in ensuring its success. Think about the type of party you want to hold and pick a locale based on that. The main thing to consider is how many guests you plan to invite. If you’d like to keep the atmosphere relaxed and intimate, look no further than your own home. House parties are perfect, as long as you don’t mind cleaning afterwards. However, if you’d rather invite many guests, choose a larger space. Make sure that you get confirmations from the guests so that you know how many will show up. It is not very pleasant to pay a hefty price renting a big place if half your guests don’t show up. Also, keep in mind that a very large venue may affect the mood as well since you probably won’t have time to go and talk to everyone.

And while we’re on this page, let’s talk about costs. It’s better if you set a budget from the beginning and stick to it as much as possible. Remember to be as upfront as possible when speaking with the venue contacts. Ask questions, and don’t be afraid to request clarifications if there’s anything you don’t understand. It’s the best way to make sure you won’t be charged hidden costs or fees. Likewise, if something doesn’t sit right with you, don’t hesitate to make your concerns known.

You have to consider the date and time as well. Some venues may be unable to host the number of people you’d like to invite on your chosen day. Or there may be no vacancies on the day. Finding a date and time that works for everybody will be tricky, and you may have to host your party a few days before or after the actual date. Generally speaking, weekends are the best choice.
Send the invitations

After finishing your guest list and double-checking to make sure you haven’t left anyone out, it’s time to send the party invitations. As a general rule, you should send the invitations around three weeks before the party to give enough time to everyone to tell you if they can come or not. You can send online invitations, of course, but if you are more of a traditionalist, you can mail them as well. Make sure to use fun, colourful language no matter which of the two options you choose. Use puns and jokes so that you create that light-hearted atmosphere from the kick-off.
Focus on the decorations

Decorations are essential for any party. They set the mood and depending on how much or how little effort you put into them, you’ll send a message to your guests. The easiest way to decorate is to choose a theme. Consider your guests before going for an idea. For example, will there be children or older adults at your party? In that case, you may want to steer away from cheeky or downright inappropriate subjects. You don’t want offended guests. Even some of your friends may be upset if you choose a somewhat controversial theme.

Choosing a colour scheme to stick to is also a great tip if you’re struggling with decorating. Use your personal touch here, too; it’s your birthday party. If you’re organising a surprise birthday party, you need expert knowledge on the person. If you are going for sophistication and a classy vibe, choose white, black, gold or silver. If you’re aiming for an air of softness and femininity, pick shades of pink and ivory. And, of course, if you feel most comfortable in a whimsical environment, go the colour blocking route.

A simple but very effective way to give your decorations an extra boost is by using ribbons. You can pick from many colours, but choose ribbons with a colourful birthday design if you really want to stay on theme. The glossy satin material fits both elegant and casual parties, and you can choose the width that suits your decorations.
Order the food

Food can make or break a party. If you plan to have just a handful of people over, you can choose to serve them something you cooked yourself. Then again, you may just think you don’t want to trouble yourself with cooking on your special day, or you may not feel very confident in your gourmet skills. In that case, it’s best to order. No matter the venue, it’s safer to go for a buffet-type arrangement rather than a full menu. Not only is it a slightly less expensive option, but it also allows your guests to take their food with them when socialising, instead of being glued to their chairs at the table.

Make sure to take into consideration that some of your guests may have food allergies or intolerances. Let them know which are the lactose or gluten-free options. It’s also a good idea to have some vegan and vegetarian options so that everyone feels included. When it comes to drinks, choose some from every category. Some of your guests may want something alcoholic, while others will prefer fruit juice. There should be something to satisfy everyone.
Plan fun activities

Birthday activities are not just for children. Adults can do them, too; you just need to customise them a little to fit a grown audience. Games are a great idea, particularly board games. Have goodie bags ready for the winners. Hosting a trivia night is also fun, and take it a step further by giving it a personalised experience by making questions and facts about the guests. Karaoke is another excellent idea. Not only is it fun, but it’ll also make the shyest guest step out of their comfort zone. Bonus points for playing songs that you and your guests personally love and hold memories for you, such as songs you and your friends loved in middle school.

Organising a birthday party may seem like a challenge, but don’t despair. The key is to take it easy and plan in advance. This way, you and your guests are guaranteed a good time and beautiful memories to last you a lifetime.

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